Communications Coordinator

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What if…you could tell the story of an organization that creates, resources, and builds bioplatform companies that invent breakthrough technologies in order to transform human health and sustainability?

Flagship Pioneering conceives, creates, resources, and develops first-in-category bioplatform companies to transform human health and sustainability. Since its launch in 2000, the firm has, through its Flagship Labs unit, applied its unique hypothesis-driven innovation process to originate and foster more than 100 scientific ventures, resulting in over $130 billion in aggregate value. To date, Flagship has deployed over $2.5 billion in capital toward the founding and growth of its pioneering companies alongside more than $19 billion of follow-on investments from other institutions.

Position Summary:

We are seeking a dynamic individual to join the Communications and Public Affairs team at Flagship Pioneering helping coordinate projects, scheduling, and events across the entire unit. The successful candidate will be super organized, detail-oriented, able to work independently, proactive, and to switch gears quickly. This individual will play a critical in a growing and dynamic team executing exciting and fast paced work. This position is full-time and based in Cambridge, Massachusetts reporting to the Director, Communications and Public Affairs.

Responsibilities:

  • Organize schedule of internal team meetings, manage preparation of agenda, and capture of notes and next steps
  • Work closely with the Head of Events to support the planning and execution of external and internal events
  • Coordinate production of meeting materials, presentations, and various ad hoc projects
  • Provide scheduling and calendar management support to Communications and Public Affairs team with dedicated calendar support for the Vice President of Corporate Communications and Social Impact
  • Schedule and coordinate team-led activities like employee headshots, video production, and staff events
  • Book and coordinate travel and accommodation for team members as needed
  • Assist with processing of invoices and expenses
  • Manage multiple tools, systems, and platforms for file organization and storage for the team
  • Liaise with other Flagship operations units around shared priorities as needed
  • Support for special projects
  • Maintain and update press and media contact CRM

Basic Qualifications:

  • Bachelor’s degree required
  • 3-5 years successful administrative experience in a fast-paced large enterprise
  • Experience supporting or managing events
  • Keen attention to detail, organized and able to seamlessly multitask
  • Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
  • Excellent communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks
  • Comfortable interacting with colleagues at all levels demonstrating tact and discretion
  • Adaptable with a can-do attitude
  • Willingness to learn new software and platforms as needed
  • Ability to handle competing and/or tight deadlines
  • Interest in learning new content areas and ability to quickly engage with new concepts and ideas
  • Interest in Flagship’s mission and areas of work
  • Consummate team player, with excellent judgment and the ability to work well with a distributed team and independently 
  • Familiarity with communications and marketing a plus

 

Flagship Pioneering and our ecosystem companies are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Recruitment & Staffing Agencies:  Flagship Pioneering and its affiliated Flagship Lab companies (collectively, “FSP”) do not accept unsolicited resumes from any source other than candidates.  The submission of unsolicited resumes by recruitment or staffing agencies to FSP or its employees is strictly prohibited unless contacted directly by Flagship Pioneering’s internal Talent Acquisition team.   Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of FSP, and FSP will not owe any referral or other fees with respect thereto.