Administrative Assistant

See more jobs from Marcus & Millichap, Inc.

over 4 years old

This job is no longer active
The Manhattan office of Marcus & Millichap is seeking an experienced Administrative Assistant. We are looking for a bright individual interested in advancing their career by joining a successful and growing commercial real estate firm.  Potential candidates should have a professional demeanor, strong written, verbal, and mathematical skills as well as good phone manners. Attention to detail and ability to multi-task is essential. In addition, basic marketing skills is a plus. Candidate should be comfortable working in a fast-paced, corporate sales environment.  

Responsibilities

  • Draft and prepare correspondence, memos, and other documents  
  • Proofreading of correspondence, contracts, presentations and marketing materials, and additional minimal marketing support.
  • Maintain calendar and coordinate meetings, events & seminars.  
  • Monthly Expenses 
  • Support with document preparation, including formatting and editing letters, preparing and/or editing PowerPoint Presentations and marketing packages/proposals and managing other correspondence from the draft to delivery stages.  Ability to review finished material for completeness, accuracy, clarity and format.
  • Answer phones
  • Expertise in coordinating complex travel arrangements (air, hotel, car, etc.) with and without travel agency assistance
  • Assist with recruiting and on-boarding of new hires
  • Assist with preparation of reporting, creation of retention and training materials and processes
  • Assist with planning travel, meetings, conferences and activity reviews

    • Job Requirements:

  • College Degree preferred
  • Must have at least 3+ years Executive Assistant experience
  • High aptitude for Microsoft Word, PowerPoint, and other Microsoft Applications
  • Experience working with InDesign in a professional setting is a plus
  • Prior Real Estate/Mortgage Experience is a plus 
  • Must be self-confident, self-directed and collaborative
  • Great grammar, spelling, proofreading skills required
  • Must have a minimum of 2 – 5 years of experience in an administrative support role
  • Extraordinary attention to detail 
  • Flexibility to work overtime, if needed
    • Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

    Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with over 2,000 investment sales and financing professionals in 80+ offices throughout the United States and Canada.  

    Marcus & Millichap closes 4.5 transactions every business hour – more than any other real estate investment brokerage firm in the nation. In 2019, the firm closed 9,726 transactions with a sales volume of approximately $49.7 billion.

    The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.