Administrative Assistant – Part Time

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The Marcus & Millichap Phoenix Office is looking for a Part-Time Administrative Assistant to provide professional support to one of its top investment sales teams.  This entry level position will provide support to a large, fast paced team in a busy brokerage office.
This is a unique opportunity to join a senior investment sales team with one of the nation’s largest commercial real estate investment brokerages specializing in single-tenant and multi-tenant investment sales.

Candidates must be organized and detail-oriented. It is essential that the candidate be proficient in all Microsoft Office applications, have a professional demeanor, strong written, verbal and mathematical skills as well as a good telephone manner.  Attention to detail and the ability to multitask are also essential.  The Administrative Assistant will provide support in data entry, marketing collateral, and general administrative duties.

Administrative Responsibilities

  • Maintain listing and transaction files
  • Data entry of all listing activities including new activations, reactivations, removals, under contract and closed,
  • Data entry and proofreading
  • Continually prioritize and re-prioritize Agent work requests and follow up with staff members and Agent to ensure timely completion and delivery
  • Ensure timely data entry of all new activity on listings
  • Providing support in preparation of marketing packages
  • Assist maintaining listing information on web based platforms
  • Obtain required approvals/initials on documents

    • Required Knowledge and/or Experience

  • Strong knowledge of MS Office required
  • Excellent interpersonal and communication skills with people of all personality types
  • Ability to maintain strict confidentiality
  • Self-motivated, detail oriented, strong organizational skills
  • Ability to prioritize multiple projects
  • Strong organizational skills, ability to manage multiple priorities and ability to take independent initiative for action within areas of responsibility.
  • Prior administrative experience preferred, but not required
    • Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

    Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with over 2,000 investment sales and financing professionals in 80+ offices throughout the United States and Canada.  

    Marcus & Millichap closes 4.5 transactions every business hour – more than any other real estate investment brokerage firm in the nation. In 2019, the firm closed 9,726 transactions with a sales volume of approximately $49.7 billion.

    The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.

    Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.