Brokerage Administrator

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about 4 years old

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Marcus & Millichap, the nation's leading commercial real estate investment company is seeking a career-minded Brokerage Administrator for their Palo Alto office.
 
The Front Desk Brokerage Administrator provides a broad range of administrative assistance to Sales Agents and Management and is responsible for welcoming guests, answering phones, expediting transactional work relating to the listing and sales of commercial real estate, new agent training, as well as performs various administrative and marketing tasks related to commercial real estate brokerage. 

Essential Duties and Responsibilities

  • Answer phones, greet and announce visitors in a courteous, professional manner
  • Maintain cleanliness and organization of the reception and conference room areas
  • Perform a variety of administrative duties as required to support agents including data entry and proofreading of marketing packages and other client materials
  • Distribute mail and faxes efficiently and confidentially
  • Update and maintain the office roster
  • Schedule any conference room activity and prep the room accordingly
  • RM projects (travel arrangements, scheduling appointments, and administrative requests)
  • Keep monthly inventory on all office and coffee supplies and place necessary supply orders on a regular basis, keeping costs in check
  • Use postage machine for daily mail processing
  • Assist with contacting potential hires and recruits
  • Put together training manuals
  • File management (creating files, keeping track of under contract files in correct drawer)
  • Perform other administrative duties as assigned

    • Inter-personal Skills

  • Ability to communicate extremely well with a diverse group of personality types
  • Possess a strong desire to learn new concepts and challenge yourself to learn and grow
  • Have a natural willingness to be helpful and be very service oriented
  • Reliable and punctual
  • Adaptable and willing to take on tasks as needed
  • Strong organizational skills and attention to detail
  • Quick learner
  • Technologically savvy
  • Handle multiple tasks and deadlines simultaneously

    • Requirements

  • Proficient in Office 2010 Suite
  • Professional front office appearance, dress and demeanor
  • Organized
  • High School Diploma
  • Bachelor's degree (preferred)

    • Benefits

  • Competitive hourly pay
  • Medical benefits with a slight employee contribution
  • Paid vacation and sick time
  • Paid monthly parking


    • Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

    Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with over 2,000 investment sales and financing professionals in 80+ offices throughout the United States and Canada.  

    Marcus & Millichap closes 4.5 transactions every business hour – more than any other real estate investment brokerage firm in the nation. In 2019, the firm closed 9,726 transactions with a sales volume of approximately $49.7 billion.

    The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.

    Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.