Brokerage Assistant/Marketing Coordinator

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Company: Marcus & Millichap is the nation's largest commercial investment real estate brokerage firm with over 80 offices and closes more commercial real estate transactions annually than any other firm in the nation.
 
Group:  The Bove Group is one of San Diego’s top and most active real estate groups specializing in multifamily and mixed-use property sales.  There are 5 agents and an analyst, all on the same team working as one.

The ideal candidate will provide top-level assistance for this team. This candidate will manage escrow transactions, generate market proposals and evaluations, coordinate due diligence, create marketing campaigns, coordinate with brokerage staff, prepare listing and purchase agreements, and generally help in all aspects of the real estate business in addition to being the primary support person for the team leader. They will also have superb written, organizational, and communication skills, give a 100% commitment to helping create a dynamic team environment, have strong attention to detail, be a self-motivated and proactive problem solver and a quick learner. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. 

Main Responsibilities

  • Produce proposal and client presentation packages
  • Manage/Create/Redesign Email Marketing Campaigns
  • Prepare marketing flyers and advertisements
  • Manage broker listings in MLS, CoStar, LoopNet and CREXi to reflect accurate and detailed information
  • Prepare Listing Agreements, Contracts, Addendums, Letters of Intent in accordance with company guidelines
  • Create listing/sale files for assigned brokers and follow listing file checklist to ensure file is in compliance with company established guidelines and closes out file when listing is sold
  • Create, maintain, and update Apto database
  • Coordinate with escrow and third-party vendors on all transactions
  • Generate and document all disclosure paperwork
  • Maintain spreadsheets for listings, inventory, proposals, sale comps, broker valuations, completed deals, etc.
  • Track booking statements for transactions and commissions
  • Performs general office duties

    • Minimum Qualifications

  • Excellent verbal and written communication skills
  • Ability to effectively work and interact with team members and clients
  • Extraordinary attention to detail
  • Excellent organizational and problem-solving skills
  • Must have minimum of 2 – 5 years of experience in an administrative support role
  • Must have a solid grasp of fundamental concepts of print and graphic design principles
  • Proficiency in Microsoft Word, Excel, Paint, PhotoShop, and Outlook
  • InDesign experience a plus
  • Basic project management, editing, and writing skills required.

    • *Salary range of $50,000 to $68,000+ based on experience
    Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

    Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with over 2,000 investment sales and financing professionals in 80+ offices throughout the United States and Canada.  

    Marcus & Millichap closes 4.5 transactions every business hour – more than any other real estate investment brokerage firm in the nation. In 2019, the firm closed 9,726 transactions with a sales volume of approximately $49.7 billion.

    The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.