Marcus & Millichap, the nation's leading commercial real estate investment company is seeking a self-motivated, team-oriented Brokerage Administrator to join our Miami office.
The Front Desk Brokerage Administrator provides a broad range of administrative assistance to Sales Agents and Management and is responsible for welcoming guests, answering phones, expediting transactional work relating to the listing and sales of commercial real estate, new agent training, as well as performs various administrative and marketing tasks related to commercial real estate brokerage.
Essential Duties and Responsibilities
Answer phones, greet and announce visitors in a courteous, professional mannerMaintain cleanliness and organization of the reception and conference room areasPerform a variety of administrative duties as required to support agents including data entry, processing brokerage transactions, and proofreading of marketing packages and other client materialsKeep monthly inventory on all office and kitchen supplies and place necessary supply orders on a regular basis, keeping costs in checkProcess and deliver daily mail and faxes efficiently and confidentiallySchedule any conference room activity and prep the room accordinglyReview and process expense reports, invoices, petty cash reconciliationUpdate and maintain the office rosterPerform other administrative duties as assignedInter-personal Skills
Have a natural willingness to be helpful and be very service orientedAbility to communicate extremely well with a diverse group of personality typesPossess a strong desire to learn new concepts and challenge yourself to learn and growRequired Knowledge, Experience and Attributes
Technologically savvyProficient in Microsoft Office Suite and Adobe AcrobatReliable and punctualAdaptable and willing to take on tasks as neededStrong organizational and proofreading skills; attention to detail is a mustQuick learnerHandle multiple tasks and deadlines simultaneouslyProfessional front office appearance, dress and demeanor2+ years administrative experienceHigh School DiplomaBachelor's Degree (preferred)Benefits
Competitive hourly payMedical benefits with a slight employee contributionPaid vacation and sick time