Front Desk Brokerage Administrator

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about 4 years old

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Marcus & Millichap, the nation's leading commercial real estate investment company is seeking a self-motivated, team-oriented Brokerage Administrator to join our Miami office.
The Front Desk Brokerage Administrator provides a broad range of administrative assistance to Sales Agents and Management and is responsible for welcoming guests, answering phones, expediting transactional work relating to the listing and sales of commercial real estate, new agent training, as well as performs various administrative and marketing tasks related to commercial real estate brokerage.

Essential Duties and Responsibilities

  • Answer phones, greet and announce visitors in a courteous, professional manner
  • Maintain cleanliness and organization of the reception and conference room areas
  • Perform a variety of administrative duties as required to support agents including data entry, processing brokerage transactions, and proofreading of marketing packages and other client materials
  • Keep monthly inventory on all office and kitchen supplies and place necessary supply orders on a regular basis, keeping costs in check
  • Process and deliver daily mail and faxes efficiently and confidentially
  • Schedule any conference room activity and prep the room accordingly
  • Review and process expense reports, invoices, petty cash reconciliation
  • Update and maintain the office roster
  • Perform other administrative duties as assigned
  • Inter-personal Skills

  • Have a natural willingness to be helpful and be very service oriented
  • Ability to communicate extremely well with a diverse group of personality types
  • Possess a strong desire to learn new concepts and challenge yourself to learn and grow
  • Required Knowledge, Experience and Attributes

  • Technologically savvy
  • Proficient in Microsoft Office Suite and Adobe Acrobat
  • Reliable and punctual
  • Adaptable and willing to take on tasks as needed
  • Strong organizational and proofreading skills; attention to detail is a must
  • Quick learner
  • Handle multiple tasks and deadlines simultaneously
  • Professional front office appearance, dress and demeanor
  • 2+ years administrative experience
  • High School Diploma
  • Bachelor's Degree (preferred)
  • Benefits

  • Competitive hourly pay
  • Medical benefits with a slight employee contribution
  • Paid vacation and sick time