Executive Assistant

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4 months old

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Nortal is part of building the next generation cognitive city in the Middle East - a seamless AI-orchestrated metropolis, home and workplace for more than a million citizens from around the world. Did we catch your attention?
 
We’re looking for an Executive Assistant to provide full administrative executive support to a small group of senior-level stakeholders delivering the Cognitive City project. The successful incumbent must be able to work independently, under tight deadlines and handle a wide variety of activities and confidential matters with discretion. 

What you will do:

  • Administrative assistance: preparing for the meetings, taking notes, drafting memos, and assigning tasks
  • Document preparation & management: creating and formatting legal, accounting, compliance etc. documents, providing reports and managing the billing process
  • Client Relationship Management to assist partners in driving business growth
  • Engagement support: in-depth knowledge to support the client engagement management process, including tracking and reporting time & expenses as needed
  • Calendar management: independently managing multiple calendars
  • Meetings & events coordination
  • Coordinating Travel arrangements: booking travel and associated logistics
  • Coordinating and managing information availability: preparing and managing documents, different lists, accesses etc. (e-mail, Teams etc.)
  • What we expect from you:

  • At least 4 years of experience in a similar role
  • Excellent written and verbal English skills
  • Proficiency in Word, Excel and PowerPoint, with proven ability to learn customized software/tools 
  • Aptitude to differentiate when to act independently or team with others
  • Ability to travel 
  • Skills and attributes for success:

  • Committed to contributing to a strong team culture to ensure success
  • Detail-oriented
  • Develop and maintain relationships to efficiently leverage expertise
  • Sound judgement regarding confidential and sensitive matters
  • Proven ability to meet multiple and/or unexpected deadlines in a demanding environment
  • Readiness to solve unexpected challenges and tasks
  • A dynamic “can do” problem-solving mindset
  • General understanding of financial principles as they relate to the billing of chargeable time
  •