Nortal is part of building the next generation cognitive city in the Middle East - a seamless AI-orchestrated metropolis, home and workplace for more than a million citizens from around the world. Did we catch your attention?
We’re looking for an Executive Assistant to provide full administrative executive support to a small group of senior-level stakeholders delivering the Cognitive City project. The successful incumbent must be able to work independently, under tight deadlines and handle a wide variety of activities and confidential matters with discretion.
What you will do: Administrative assistance: preparing for the meetings, taking notes, drafting memos, and assigning tasksDocument preparation & management: creating and formatting legal, accounting, compliance etc. documents, providing reports and managing the billing processClient Relationship Management to assist partners in driving business growthEngagement support: in-depth knowledge to support the client engagement management process, including tracking and reporting time & expenses as neededCalendar management: independently managing multiple calendarsMeetings & events coordination Coordinating Travel arrangements: booking travel and associated logisticsCoordinating and managing information availability: preparing and managing documents, different lists, accesses etc. (e-mail, Teams etc.)
What we expect from you:At least 4 years of experience in a similar roleExcellent written and verbal English skillsProficiency in Word, Excel and PowerPoint, with proven ability to learn customized software/tools Aptitude to differentiate when to act independently or team with othersAbility to travel
Skills and attributes for success:Committed to contributing to a strong team culture to ensure successDetail-orientedDevelop and maintain relationships to efficiently leverage expertiseSound judgement regarding confidential and sensitive mattersProven ability to meet multiple and/or unexpected deadlines in a demanding environmentReadiness to solve unexpected challenges and tasksA dynamic “can do” problem-solving mindsetGeneral understanding of financial principles as they relate to the billing of chargeable time