Okta is the foundation for secure connections between people and technology. By harnessing the power of the cloud, Okta allows people to access applications on any device at any time, while still enforcing strong security protections. It integrates directly with an organization’s existing directories and identity systems, as well as 4,000+ applications.

Job Description:

Okta is seeking a Workplace Site/Office Manager to join our Workplace Services team in Japan! 

This role covers a diverse range of responsibilities and is focused on owning and managing workplace operations for our Tokyo office.

This person will be a strong culture ambassador and bring a customer centric approach to work each day. Candidates must be able to work independently with minimal on-site supervision, be able to manage multiple projects in a fast-paced environment and have excellent written and verbal communication skills. This role is people-fronting, multi-faceted, dynamic, and engaging; an upbeat, positive attitude is a must.

What you’ll do:

• Manage workplace operations for the Tokyo office and oversee delivery of workplace programs and service: facilities maintenance, health and safety, physical security, food and beverage programs, space planning, janitorial services and work from home programs.
• Support the global Employee Experience team to build and deliver an effective employee experience program in Japan.
• Maintain and influence effective relationships with leadership and stakeholders throughout the organization and effectively work cross functionally.
• Lead communication efforts and represent Workplace in Japan.
• Actively assess the pulse of the office by engaging with employees and share insights and data with workplace leadership.
• Work with workplace leadership and Finance to manage expenses to budget, and for invoice, PR and PO related inquiries.
• Identify, negotiate, and manage local vendor relationships and address service concerns through timely feedback and performance reviews.
• Provide operational support to the PM team for Japan based construction projects.
• Maintain a working relationship with building property management and/or community team.

Required skills:

• 6+ years of direct experience (or 10+ years of comparable experience) managing fast-paced offices or professional work environments.
• Solutions focused with strong organizational, analytical and problem-solving skills
• Excellent written, verbal communication skills
• Possess a service-oriented mindset and excellent hospitality skills
• Strong team player with experience working with leadership and global teams
• Understand compliance, local government nuances and regulations as it relates to Workplace

Okta is an Equal Opportunity Employer.

Okta is rethinking the traditional work environment, providing our employees with the flexibility to be their most creative and successful versions of themselves, no matter where they are located.  We enable a flexible approach to work, meaning for roles where it makes sense, you can work from the office, or from home, regardless of where you live.  Okta invests in the best technologies and provides flexible benefits and collaborative work environments/experiences, empowering employees to work productively in a setting that best and uniquely suits their needs.  Find your place at Okta https://www.okta.com/company/careers/. 

By submitting an application, you agree to the retention of your personal data for consideration for a future position at Okta.  More details about Okta’s privacy practices can be found at: https://www.okta.com/privacy-policy.

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