Wayfair’s EU Financial Operations team is seeking an Accounts Payable Senior Associate based in our Financial Shared Services team in Galway.  We are looking for the right individual to support the European Accounts Payable team. The ideal candidate will bring strong organizational and planning skills, highly motivated, detail oriented, collaborative, self-motivated, customer oriented mindset,  a high sense of urgency and problem-solving abilities to the role. This person should be smart, engaging, fun, curious, and unflappable! 

Wayfair’s EU Financial Operations team supports and manages the day-to-day activities for many teams across the organization. These activities include Invoice processing, supplier & vendor statement reconciliation and payment, cash collections, expense payments, employee salary payments, supplier credit card programs..the list goes on ! This team serves as a Finance service centre for all employees, Suppliers, Vendors, Category Management, Offshore teams, legal, HR. This is a unique opportunity for someone with excellent organizational skills to take their career to the next level.

Responsibilities:

• May be responsible for 1 – 3 Direct Reports, incl. Interns
• Ensure sufficient cover in place when the analyst takes vacation or should need to go on sick leave. 
• Ensure regular 1;1 meetings happen with your team at least twice per month ideally every week and minutes from the meeting should be shared with the analyst post meeting. 
• Ensure Goals & Objective are in place with your team and these are in line with their career development expectations
• Have full ownership of the first escalation tier from both internal and external customers
• Understand fully the role of the Supplier AP analyst and be able to step in if needed during periods of leave/audit assistance required. 
• Ensure adequate support is provided by you and your team when presenting invoices for payment. 
• This should include a list of vouchers plus the details of the payments.
• Point of contact for audits both internal and external
• Review processes, ensure all processes are documented in the standard format. Please reach out to the Process Improvement Manager if you have any questions about the format to be used
• Encourage your team to take their annual leave. 
• Ensure a current AP aging report 
• Any write offs need to be approved by a senior manager and need to be completed in the middle month of each quarter
• Follow up on any open credits not deducted.
• Escalate issues timely to your manager for assistance & resolution
• Respond to tickets in a timely manner (Non critical tickets 3 business days, critical tickets 1 -1.5 business days) 
• Ensure month end tasks are completed in line with month end timetables. 

Skills & Experience:

• Bachelor’s Degree/Finance qualification desirable
• At least 2-3 years of experience working in a busy Accounts Payable environment 
• Flexible and able to handle ad hoc issues that may arise.
• Strong organization and planning skills
• Problem identification and resolutions skills
• Meticulous attention to detail and strong planning and forward-thinking capabilities
• Demonstrated ability to anticipate needs and situations before they are fully developed.
• Advanced proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides, meet)
• Excellent written, verbal, and presentation skills
• Extremely high level of discretion pertaining to confidential information
• Overseeing routine department activities to ensure they are completed accurately and on time.
• Motivation to develop and maintain internal and external relationships
• Managing, training and motivating team members
• Setting and facilitating the achievement of department objectives.