Senior Payroll Analyst - Financial Operations Team
Based in Galway, IE

Wayfair’s EU Financial Operations team is seeking a Payroll Senior Associate, reporting directly to the  Payroll Manager based in our Financial Shared Services team in Galway. We are looking for the right  individual to support the European Payroll team. The ideal candidate will bring strong organizational and  planning skills, highly motivated, detail oriented, collaborative, self-motivated, customer oriented  mindset, a high sense of urgency and problem-solving abilities to the role. This person should be smart,  engaging, fun, curious, and unflappable!  

Wayfair’s EU Financial Operations team supports and manages the day-to-day activities for many teams  across the organization. These activities include Invoice processing, supplier & vendor statement  reconciliation and payment, cash collections, expense payments, employee salary payments, supplier  credit card programs..The list goes on ! This team serves as a Finance service centre for all employees,  Suppliers, Vendors, Category Management, Offshore teams, legal, HR. This is a unique opportunity for  someone with excellent organizational skills to take their career to the next level. 

Key Responsibilities Include: 

• Take full ownership of completing Monthly Payroll to ensure the timely processing of payroll  across several EU entities with primary responsibility for France and Italy.  
• Ensure payroll reporting and employee payments are accurate and compliant with company  policy and local country and EU regulations 
• Working within the payroll team to assist your team mates with their workload and cover periods  of leave. 
• Responsible for building and maintaining the following guidelines and training documents:

- Payroll Process documentation

- Up to date Payroll InfoHub page

-Payroll data in various systems 

• Ensuring quality and completeness of payroll data across company systems 
• Respond to employee tickets and resolve employee monthly payroll queries in line with Payroll SLAs - A relentless focus to employee satisfaction must be maintained at all times 
• Liaise with internal stakeholders (Talent teams, Customer Service management, Finance team) to  ensure a smooth and accurate monthly payroll process
• Actively engage in continuous improvement initiatives across teams:

- Ensure timely guidance is provided to the Business on Payroll timelines & expectations,

- Embrace Wayfair's People Principles,

- Find ways to continuously improve efficiency of all tasks within your remit. 

- Respond to audit queries and regulatory inquiries, as needed 

Ad hoc responsibilities:  

• Market expansion involvement as required
• Play an active role in Payroll related projects which may arise

Skills & Experience: 

• Bachelor’s Degree/Payroll qualification desirable 
• At least 2-3 years of experience working in a busy Payroll environment with experience managing  payroll for multiple European countries.  
• An understanding of French and Italian Taxation and Statutory requirements is a strong  advantage.  
• Previous experience working with a Third Party payroll provider is advantageous
• Experience of Payroll migrations and new market expansions is beneficial.  
• Meticulous attention to detail and strong planning and forward-thinking capabilities
• Demonstrated ability to anticipate needs and situations before they are fully developed.
• Advanced proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides,  meet) 
• Excellent written, verbal, and presentation skills 
• Proficient in French and Italian reading and writing 
• Extremely high level of discretion pertaining to confidential information 
• Flexible and able to handle ad hoc issues that may arise outside of core business hours