Does a well-coordinated gathering make you smile? Do you love organizing and preparing for lots of people to come together for a shared interest? Do you enjoy meeting with people and helping them facilitate their perfect event? If so, read on!

 

CIC is looking for a personable and organized individual to lead the events program. This is an exciting, full-time opportunity for someone with at least 5 years of professional experience developing, curating, and leading events and programming.

 

 

CIC is a global leader in building and operating innovation communities. Founded in 1999 in Cambridge, MA, CIC is one of the first companies to offer flexible office space and coworking options, providing a platform for the world’s most impactful entrepreneurs to innovate better and faster. 

We have locations in Boston, Cambridge, Miami, Philadelphia, Providence, Rotterdam, St. Louis, Warsaw, and Tokyo and are growing into other cities, within the US and abroad. CIC has supported over 6,000 startups, growth companies, and branches of larger organizations, representing for-profit, mission-driven, and non-profit sectors across a wide array of industries.  

CIC co-founded a number of mission-aligned organizations including Venture Café, CIC’s primary non-profit programming partner, and CIC Health, offering COVID-19 testing services to companies and the public. 

We invite you to explore all our openings and learn more about our teams here. 

 

 

CIC Philadelphia is located within uCity Square at 3675 Market Street, alongside our local partner, the University City Science Center. At 3675 Market, CIC offers world-class office and lab facilities, while the Science Center supports its nationally recognized technology commercialization programs, as well as new programs focused on mentoring, funding, strategy development and resources to accelerate businesses from idea to IPO and beyond. 

 

The partnership between CI and the Science Center strengthens our collective ability to serve Philadelphia’s startups and serial entrepreneurs. Together, we aim to catalyze and accelerate innovation and entrepreneurship in Greater Philadelphia.

 

 

This role is focused on event coordination within the CIC space. However, the Events Lead will also frequently engage with other internal CIC teams such as operations or sales, as well as community partners, building tenants, and anchor partners through an events lens. The work entails collaborative projects, as well as independent work. 

 

Responsibilities may include:

• Owning and facilitating all aspects of CIC Philadelphia events hosted by CIC members and 3675 Market Street partners. This entails managing event details through the entire process. 

• Coordination includes providing tours and quotes for event spaces and conference rooms, conducting consistent and effective correspondence with event hosts, communicating with building management and security, updating the Certificate of Insurance for vendors, ensuring all event details are clear to the CIC Team and in line with CIC policies, marketing events to the startup community, arranging event staffing, and managing event follow-up and evaluation.

• Curating and developing events and programming that provide enrichment and value to the CIC community. 

• Identify beneficial content and effective platforms, such as panel discussions, local and international speakers, and conferences, to successfully execute events.

• Working closely with Philadelphia stakeholders in our community and innovation ecosystem to identify gaps in programming and, by partnering with outside organizations, address them through creative ideas and execution. Key areas where CIC has developed events and programming include education, fintech, health technology, resiliency planning, climate change, creative economy, and more.

• Collaborating with larger partners for conferences and co-hosted events, as well as with CIC’s nonprofit partner, Venture Cafe, on events and programming for CIC event series within the Venture Cafe’s weekly Thursday programming.

• Train and supervise a small, nimble events team as needed. 

• Develop and maintain a positive and collaborative working relationship with partners and ties in the community.

• Support other members of the Philadelphia team and global CIC events team with tasks and projects, as appropriate or necessary.

• Development and support of social media, website, and communications materials for events, programming, and company goals. This includes designing events flyers, in print and digital collateral, and branding for events and programming.

• Oversee the development and execution of the monthly external newsletter.

• Be the face of, and represent CIC Events at conferences, community meetings, outside events, and more 

 

 

Our ideal candidate will be service-minded, reliable, and clever and possess the following characteristics:

 

• Able to work independently while communicating effectively, both written and verbally, with team­ members and clients alike.

• Personable, happy to help others, and naturally drawn to a very busy, ever­ evolving environment.

• A collaborative mindset in working with CIC members, partners, and community organizations.  We value team-based leadership and often complete projects, events, and long term strategic goals amongst CIC staff, community stakeholders, and partner organizations

• A commitment to work that they consider “mission” based. They will see their work as an opportunity to make a powerful contribution to a larger effort in the startup, technology, and innovation ecosystem.

• Incredibly detail-oriented and organized with solid time management skills.

• Comfortable with uncertainty and last minute changes, while also being comfortable asking for help.

• A willingness to perform an array of administrative tasks coupled with an ability to play “back­up” to other members of the team.

• A balanced presence around all people, from clients to guests to colleagues to vendors.

Has a resilient mindset and approach to events and projects that need to be completed even when things don’t go as planned

• An understanding of audio/visual equipment and readiness to develop expertise for new and emerging technologies

• An understanding of event data tracking systems similar to CRM, Tripleseat, or other tools that measure success and collect event experience feedback.

• Creative eye for design and outreach methods of engagement. Experience with social media and design tools and willingness to expand your skill set.

 

 

• A bachelor’s degree or equivalent experience.

• Five years of experience coordinating events (experience with social justice, community organizing, or community building strongly preferred) Experience in event promotion and engagement strategies, data collection, and collaborative relationships.

• Flexibility to occasionally work evenings and weekends and to attend community events on behalf of CIC Philadelphia

• A natural interest in helping and supporting others.

• An interest in a long-term role; we are a growing company, and we like to hire people who can grow with us over the years.

• Understanding of Philadelphia and community organizations and engagement is preferred.

 

 

If you don't meet all the requirements or qualifications but bring some other unique skills and experience that would be valuable in this role, please apply and highlight those attributes for us in your cover letter.

 

 

• Starting compensation is $58,145 per year.

• 100% company paid premium healthcare and dental benefits.

• 100% company paid long and short-term disability, and life insurance.

• 401k (must be 21+).

• Three weeks of vacation (more with seniority) plus thirteen holidays from the start.   

 

 

In addition to helping our clients achieve great things, we work to ensure that our employees are healthy and supported. Some of the benefits of being here include: 

 

• Fun people in a dynamic space. We pride ourselves on finding driven and bright collaborators who are eager to lend their own unique skills to the team, as well as to our inspiring clientele. The number one reason CICers say they like working here is because of their colleagues!

• Personal growth. This is a great opportunity to learn and develop skills within the epicenter of the innovation community at a growing company.

• Contributing to honing existing practices and processes, creating things from scratch, and building out new initiatives specific to Philadelphia (e.g. wellness, arts, coding school, etc.).

• Access to Venture Cafe Philadelphia, a weekly Thursday gathering involving high-impact programming designed to engage the broader entrepreneurial community.

• Did we mention a great environment? Expertly designed workspace that inspires innovation and community in a great neighborhood in Philly.

• Free weekly COVID-19 testing when required to work on site.