EyeCare Partners is the nation’s leading provider of clinically integrated eye care. Our national network of over 300 ophthalmologists and 700 optometrists provides a lifetime of care to our patients with a mission to enhance vision, advance eye care and improve lives. Based in St. Louis, Missouri, over 650 ECP-affiliated practice locations provide care in 18 states and 80 markets, providing services that span the eye care continuum. For more information, visit www.eyecare-partners.com.
IT Business Coordinator
Job Summary:
The IT Business Coordinator responsibilities require independent judgment, initiative, and executive intuition in supporting the needs of the CIO and the Technology Leadership Team. The position requires a high degree of flexibility and adaptability to balance the diverse needs of employees, management and the business. Prioritizing, scheduling, and implementing all tasks with a sense of urgency is crucial for this role. Meeting timelines and deliverables while maintaining a high level of confidentiality and ethics are keys to success. This role requires someone skilled in administrative assistant tasks who is ready to take on more responsibilities by stepping into a business coordination and project coordinator role.
Essential Functions, Job Duties & Responsibilities:
The role consists of three separate functions:
- Assisting the CIO (30%)
- Business Coordination for technology leadership and the wider technology team (40%)
- Project coordination for specific IT functions (30%)
Further explanation of each job duty is provided below:
- Assisting CIO:
- Proactively manage the CIO’s calendar
- Per the CIO’s direction, set up meetings that work for the schedules of all required participants
- Coordinate all logistics (meeting material, venue, duration, participants) for large meetings such as town halls
- Format and edit meeting materials and presentations as requested for different target audiences
- Create organizational charts using MS Visio
- Handle confidential and time-sensitive information;
- Take meeting notes for IT leadership meetings as requested
- Technology Business Coordination:
- Assist Technology Leadership in refreshing/updating technology strategy and roadmap documentation
- Assist in building and tracking budget on a monthly basis for each area within Technology group
- Coordinate with talent acquisition teams on scheduling candidate interviews
- Order office supplies for the team as needed
- Coordinate food deliveries as needed for teams and meetings
- Act as liaison for technology staff that have general office or ECP-related questions
- Coordinate with the CIO and IT leaders to create onboarding meeting schedule and welcome packet for new IT hires at the director level and above
- Assist with other duties as directed by management
- Project Coordination:
- Coordinate projects involving senior technology leadership members
- At CIO’s direction, manage action items and deliverables for technology senior management
- Assist the PMO by performing project coordination tasks as directed for various technology projects
Education & Experience:
- Associate degree
- 4 years of related experience
- Must have experience supporting senior level management
- Proficiency with MS Office applications, as well as outstanding organizational skills and interpersonal skills.
- Customer service focus
- Strong communications skills