About Index Exchange:

Index Exchange is a global advertising supply-side platform enabling media owners to maximize the value of their content on any screen. As a trusted partner and ally, we connect leading experience makers with the world’s largest brands to ensure a quality experience for consumers.

We’re a proud industry pioneer with over 20 years of experience accelerating the ad technology evolution. With our radically transparent business practices and dedication to total market efficiency, we’re committed to upholding the integrity of the programmatic ecosystem at large.

What’s it like to work at Index?

Index is an exciting and fast-paced place to work. You'll be able to feed your ambition, lean into trust and transparency, and feel genuine support from your colleagues. We’re built on our core values and live them each day. They're‌ not just buzzwords.

We pride ourselves on our independence and openness, not only in our technology, but in our teams, too. Our diverse and inclusive culture celebrates how we can leverage our unique differences to help drive Index forward.

We have more than 550 Indexers around the globe dedicated to building a safe and transparent marketplace that provides a trusted experience for consumers, and we’re looking for talented professionals to help take us to the next level.

Are you ready to join the programmatic evolution?

This is a high-impact Executive Assistant role supporting C-suite level executives and senior leaders across the organization. The EA will serve as a trusted strategic partner, managing complex calendars, triaging and prioritizing communications, coordinating domestic and international travel, and overseeing executive meetings and events.  

The successful candidate will anticipate needs, ensure leaders are fully prepared, and enable them to operate at peak effectiveness. The role demands exceptional judgment, discretion, precision, and executive presence, with the ability to represent leadership at the highest professional standard. 

The Executive Assistant is expected to act as a thought partner—bridging the gap between administrative excellence and strategic support, while contributing directly to organizational efficiency and leadership effectiveness. 

Here’s What You’ll be Doing:

• Calendar & Inbox Management: Full ownership of dynamic, fast-moving calendars across multiple time zones; anticipating conflicts, aligning schedules with business priorities, and ensuring focus on high-impact activities. 
• Meeting & Briefing Prep: Anticipating needs by gathering key data, synthesizing information, and delivering concise, well-structured briefing materials. Facilitating clear communication between leaders, their teams, and stakeholders. 
• Travel & Compliance: Coordinating complex domestic and international travel schedules, including logistics and end-to-end itinerary management. 
• Event Coordination: Driving logistics for offsite's, leadership meetings, client engagements, and external speaking events in collaboration with cross-functional teams. 
• Project & Operational Support 
  Managing and coordinating projects, assisting with communications and reporting, and ensuring key actions and deliverables are executed seamlessly. 
• Expense Management: Submitting and reconciling professional and personal expenses.  
• Relationship Management: Serving as a trusted liaison with leadership, peer EAs, and external partners. 
• Team & Culture Leadership 
  Supporting team culture by organizing engagement opportunities, planning team-building activities, and mentoring other administrative professionals where appropriate. 
• Change Management & Problem Solving 
  Supporting the implementation of new initiatives and resolving operational issues with discretion and foresight. 

Here's What You Need:

• Minimum 7+ years of proven experience directly supporting executives in demanding, fast-paced environments 
• Expertise in managing complex calendars and travel across multiple time zones with precision and foresight 
• High level of discretion, professionalism, and polished communication skills 
• Highly organized, proactive, and detail-oriented with proven ability to manage multiple priorities 
• Tech-savvy (Microsoft Office, Slack, Expensify, Confluence, etc.) and quick to adapt to new technology 
• Track record of thriving in high-growth, dynamic organizations, with the ability to anticipate needs and operate with agility 
• Background supporting more than one senior leader  
• Experience in tech, finance or media industries is a nice to have

The base salary for this role is $120,000 to $140,000 USD. However, it’s important for us to find the right person for the role, and we’re open to being flexible on compensation for candidates with the right experience and skillset. Total compensation may vary depending on job-related knowledge, skills, and experience.

Why You’ll Love Working Here:

• Direct impact supporting Senior Leaders at the highest levels of the organization  
• High visibility across the organization and externally  
• Collaborative EA cohort and Executive Leadership team  
• Index Exchange’s strong mission and culture of innovation and inclusivity  
• In this role, the EA will be more than an assistant—they will be a true partner to leadership, playing a critical role in advancing business priorities and enabling our leaders to operate at their best. 
• Comprehensive health, dental, and vision plans for you and your dependents  
• Paid time off, health days, and personal obligation days plus flexible work schedules  
• Competitive retirement matching plans  
• Equity packages  
• Generous parental leave available to birthing, non-birthing, and adoptive parents  
• Annual well-being allowance plus fitness discounts and group wellness activities    
• Employee assistance program  
• Mental health first aid program that provides an in-the-moment point of contact and reassurance  
• One day of volunteer time off per year and a donation-matching program  
• Bi-weekly town halls and regular community-led team events  
• Multiple resources and programming to support continuous learning
• A workplace that supports a diverse, equitable, and inclusive environment – learn more here 

Equal employment opportunity

At Index Exchange, we believe that successful products are built by teams just as diverse as the audience who uses them. As such, we are committed to equal employment opportunities. We celebrate diversity of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or veteran status. Additionally, we realize that diversity is deeper than any status or classification—diversity is the human experience. For those who show grit, passion, and humility—Index will welcome you.

Accessibility for applicants with disabilities

Index Exchange welcomes and encourages individuals with disabilities to apply to work with us. 

If you require an accommodation, please share the details of your request and any information how we can assist you with the hiring recruiter when they contact you. Index Exchange will make reasonable efforts to ensure accommodation requests are met throughout the recruitment process.

Index Everywhere, Index Anywhere

Our corporate headquarters are in Toronto, with major offices in New York, Montreal, Kitchener, London, San Francisco, and many other global cities. As a major global advertising exchange, we are committed to operating as a tightly knit global team and embracing and empowering talent wherever our colleagues may be. 

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