We are trusted investment banking advisors to business owners and senior executives of leading private equity firms and public and privately held companies around the world. Our services include mergers and acquisitions advisory, private funds and capital markets advisory, and valuation and fairness opinions. As one tightly integrated team of more than 1,000 professionals across 15 countries, we offer an unmatched perspective on the global private capital markets, backed by superb execution and a deep commitment to client success. With extensive industry knowledge and relationships, timely market intelligence and strategic insights, we forge deep, productive client relationships that endure for decades. Learn more at www.lincolninternational.com.
At Lincoln International, we know that the success of our global organization is a direct outcome of the strength of our people. We encourage diversity of thought and create talent density by attracting, retaining and engaging high performers from all demographics, backgrounds and perspectives. We value diversity, equity and inclusion as a catalyst to foster innovation and creative problem solving, access the best candidates and adapt to a highly dynamic, competitive environment. We know that employing a diverse team and valuing the unique perspectives of our people allows us to better understand and serve the needs of our clients.
Lincoln International is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We encourage you to read more about our commitment to diversity and Environmental, Social & Governance (ESG) efforts.
This role will ensure the efficient management of the reception area and meeting rooms across all floors. This role involves supporting the Executive Assistants with ad-hoc tasks and ensuring the smooth running of office operations. The ideal candidate must be able to multitask effectively and work well within a team.
This is a full-time, permanent role and the working hours are 9am – 5.30pm (in the office). However, you may be expected to come in early or leave late if there are client meetings taking place outside of business hours.
Key responsibilities
- Provide seamless front-of-house support in collaboration with the second Receptionist
- Meet and greet guests
- Manage meeting rooms and meeting room calendars and QuickBooks / WorkSpace
- Order breakfast and lunches for meetings
- Order kitchen supplies and keep kitchen areas across all floors replenished, tidy and organised
- Order stationary supplies and keep stationery / binding rooms across all floors replenished, tidy and organised
- Receive and distribute post, arrange couriers
- Organise occasion gifts for staff members
- Employee onboarding tasks
- Managing facility repairs and coordinating with maintenance teams for air conditioning, washrooms, cleaning services, and other ad-hoc facility and office maintenance requirements
- Promptly alerting service providers if we have faults with office equipment including:
o Coffee machine / Hot water taps / Binding equipment / Photo copiers - Keep a record of employee birthdays and organise cakes in the office at tea-time
- Assist EAs with ad-hoc tasks including:
o Processing expenses / Data entry / Printing and binding
Key Competencies
Previous experience in a corporate office environment is preferred. Financial sector experience is advantageous.
Technical:
- Microsoft Office (Outlook / Word / Excel / PowerPoint)
- Experience with expense management tool
- Experience with Client Relationship Management systems (CRM)
Communication:
- Demonstrates strong interpersonal skills and the ability to cultivate mutually respectful relationships with colleagues
- Communicates clearly, accurately, and concisely in both written and spoken forms, tailoring the message appropriately for the audience and the task at hand
Results focussed:
- Takes pride in delivering work and consistently focuses on completing assigned tasks and achieving goals to agreed-upon quality and technical standards
- Assumes responsibility for ensuring that personal work meets high standards
- Willingly accepts challenging tasks and goals, actively seeking solutions to overcome obstacles and challenges
Planning and Organising:
- Takes ownership of assigned duties and tasks
- Plans proactively, adapts readily to unexpected changes, and manages fluctuations in workload with minimal guidance
- Capable of managing and prioritising multiple work streams
- Utilises downtime productively and proactively
Meetings/relationships:
- Capable of building meaningful relationships at all organisational levels
- Demonstrates a strong team focus and maintains excellent self-presentation skills
Working Hours: 9am – 5.30pm (Full-Time, Permanent, Office Based)
Lincoln is a recognised best place to work and our culture consistently receives high rankings from employees in our annual employee engagement survey. We support our employees with competitive benefits that provide the health and financial wellness tools necessary for them to succeed personally.
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