Executive Assistant

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14 days old

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Top performing and award-winning Brokerage team seeking an Executive Assistant to support a Senior Managing Director Investments of Marcus & Millichap based in Ottawa. Executive needs a true right hand to handle daily operations allowing him to operate at his peak performance. While this role is in the real estate industry, it is not a requirement to have a deep knowledge of the space since the right candidate can pick up the basics quickly. There will be a blend of business and personal duties and the ideal candidate can switch from one to another effortlessly.

Duties Include

  • Act as a true extension of the Executive in all aspects of his life from personal to business.
  • Understand everything going on in the business and personal life to effectively delegate, streamline, and organize the entire spectrum of obligations.
  • Manage schedule, co-ordinate day to day operations and communications with clients to include setting up meetings and events locally and in other cities.
  • Track expenses and Interface with the executive’s bookkeeper to maintain accurate financials for his business as well as personal.
  • Interface with entire team to ensure they have support needed.

    • Qualifications

  • Strong organizational skills, and ability to prioritize and delegate tasks seamlessly.
  • Advanced Microsoft Office and general technology competency.
  • Experience working with a high performing senior executive or entrepreneur.
  • A strong pro-active nature, and ability to approach problems with a strong decision-making capability.
  • Ability to handle sensitive information with the highest degree of integrity and confidentiality.
  • Great on the phones and can switch between speaking with the courier to a billionaire client and back to a junior team member effortlessly.
  • Experience with contact management (CRM) systems.
  • Ability to do basic financial analysis considered an asset.
  • Knowledge of social media platforms such as Instagram, LinkedIn, Facebook to maintain a prominent social media presence for the executive.
  • Experience in the commercial real estate sector would be considered an asset but not required.

    • Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

    Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 2,000 investment sales and financing professionals in 80+ offices throughout Canada and the United States.  

    Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2022, the firm closed 12,272 transactions with a sales volume of approximately $117 billion CAD.

    The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.


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