Marketing Administrative Assistant/Brokerage Administrator

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The Marketing Administrative Assistant role, known within our firm as Brokerage Administrator is a non-exempt position that reports directly to the Operations Manager. The Marketing Administrative Assistant/Brokerage Administrator divides their time between marketing relating tasks and brokerage responsibilities. 

Responsibilties:

  • Become skilled in the use of our firm’s research, technology and marketing tools
  • Learn M&M’s approved methods for generating and circulating press releases and other promotional materials utilizing the M&M editorial style guide and branding
  • Graphic design services to include the production of marketing/related materials utilizing M&M’s proprietary software (MNET-Offering) and standard software such as InDesign and Photoshop
  • Brokerage administration and transactional tasks (new listings, under contracts, change requests and closings)
  • Back-up support phones/front office
  • Generate, copy, scan and bind documents for use by management and agents
  • Assist in maintaining cleanliness of office suite, kitchen etc., as well as with the stocking of supplies and the basic maintenance of copiers and other office machines
  • Undertake company provided training to progress to the role of ‘Certified Agent Support Specialist’ within the first year

    • Requirements:

  • Strong computer skills including InDesign, Photo Shop, MS Word, Excel, PowerPoint, and Outlook
  • Strong editing skills, i.e., spelling, grammar, punctuation
  • Professional appearance and demeanor
  • Reliable and punctual 
  • Professional phone and customer service etiquette 
  • Possess a friendly, proactive attitude and a strong desire to learn and progress within the firm, including participation in company provided ‘Certified Agent Support Specialist’ training program within the first twelve months of employment
  • 2+ years administrative/marketing experience
  • Minimum Education: High School Diploma/equivalent
    • Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

    Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with over 2,000 investment sales and financing professionals in 80+ offices throughout the United States and Canada.  

    Marcus & Millichap closes 4.5 transactions every business hour – more than any other real estate investment brokerage firm in the nation. In 2019, the firm closed 9,726 transactions with a sales volume of approximately $49.7 billion.

    The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.

    Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.