Transaction Coordinator

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Marcus & Millichap's Institutional Property Advisors (IPA) seeks a self-motivated team-oriented Transaction Coordinator to join our staff in our Ontario office. The Transaction Coordinator will support and report directly to the Vice President, Director of Operations for IPA.

Institutional Property Advisors (IPA), a division of Marcus & Millichap, is a leading commercial real estate services firm. IPA’s real estate investment and capital markets expertise, industry-leading technology, and acclaimed research offer investors customized solutions for the acquisition, disposition and financing of properties and portfolios across the United States and Canada.

Regular Full Time Position! Must work in-office but a hybrid schedule is an option once fully trained and working independently.

The anticipated salary range for candidates who will work in Ontario, CA is $24.04 - $26.45/hour.  The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the industry, education, etc.  Marcus & Millichap is a multi-state employer, and this salary range may not reflect positions that work in other states. 

Responsibilities

  • Listing Process (List to Close): Audit/manage the activation of all listings in addition to auditing/managing the under contract and closed processes.
  • Manage IPA press release requests.
  • Deal Tracking: Manage the collection of mandatory deal information tracked by IPA via the listing, under contract and closed processes; maintain accurate reporting of all IPA transaction history (listings, under contract, closings, expired/removed, portfolios, etc.); manage status updates.
  • Leadership/Agent Reporting: Maintain accurate leadership and agent reports.
  • Distribution Lists & Phone Rosters: Maintain and update IPA phone rosters by product type and all IPA Outlook distribution lists.
  • Training/Job Aids: Assist VP, Director of Operations in managing, creating and updating job aids and training videos.
  • Client Services Email Account: Manage the division’s general email account; reply to emails/clients; make necessary updates to the Salesforce database.

    • Required Knowledge, Experience and Attributes

  • Strong computer skills including Excel, Word, PowerPoint, and Outlook
  • Bachelor's Degree is preferred
  • Excellent communication skills
  • 2+ years of experience in an office environment
  • Commercial Real Estate experience preferred
  • Quick learner who has strong organizational skills and is detail oriented
  • Possess a friendly, proactive attitude, and a strong desire to learn and grow
  • Adaptable and willing to take on tasks as needed
  • Professional appearance and demeanor
    • Benefits:
    401(k)
    Dental insurance
    Health insurance
    Paid time off
    Vision insurance

    Schedule:
    8-hour shift
    Monday to Friday

    Ability to commute/relocate:
    Ontario, CA 91761: Reliable transportation to commute or have plans to relocate (Required)

    Experience:
    Office: 2 years (Required)

    Language:
    English (Required)

    Work Location: 
    In person (Hybrid is an option once fully trained and working independently)

    Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

    Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada.  

    Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2023, the firm closed 8,297 transactions with a sales volume of approximately $48 billion.

    The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.

    Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.