Executive Assistant

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3 months old

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General Summary:
The Sr. Administrative Assistant supports one or more members of the Leadership Team in the Alameda office and provides administrative support by managing calendars, scheduling travel, and serving as a key point-of-contact between them and their colleagues and clients while balancing competing priorities with little supervision. As an integral member of the team, organizational skills and a positive attitude are an absolute must. 

Duties and Responsibilities:
•Provide support by proactively managing complex calendars and resolving any conflicts, scheduling all meetings and appointments as requested*
•Arrange complicated domestic and international travel and compile expense reports as requested (experience w/Certify is a plus)*
•Schedule and coordinate travel, including flights and accommodations, and manage on-site activities for external professionals and other visitors as needed
•Log all requests for new tools and manage database to assure accurate tracking of marketing communications tool process
•Provide administrative support for other members of the Executive Team as needed
•Partner with colleagues to manage, plan and coordinate recurring and special projects as well as internal and external executive-sponsored event planning* 
•Monitor email and meeting requests, edit and proofread business correspondence and/or presentations, and research, compile, and perform data entry for various reports, as needed
•Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures*
•Ensure other members of the department follow the QMS, regulations, standards and procedures* 
•Perform other work-related duties as assigned
*Indicates essential function

Basic Qualifications:
•High School Diploma Required 
•5+ years administrative support experienced

Preferred Qualifications:
•AA or Bachelor’s degree
•Strong executive presence and demonstrated leadership skills, good judgment, and the ability to effectively interface with employees and leaders at all levels
•Excellent verbal and written communication skills with a knack for articulating complex issues to others
•A consummate professional with exceptional interpersonal skills, including the ability to always handle sensitive situations and confidential information with tact and discretion
•The ability to prioritize assignments while working on multiple projects with moving deadlines simultaneously
•Organized and detail-oriented, technology literate, and highly proficient in all Microsoft Office tools

What We Offer:
• A collaborative teamwork environment where learning is constant and performance is rewarded
• The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases
• A generous benefits package that includes medical, dental, vision, and life insurance; a 401(k) match; and an Employee Stock Purchase Plan
 
 
Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc. 
 
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
 
If you reside in the State of California, please also refer to Penumbra’s Privacy Notice for California Residents.