The Field Reconciliation Specialist I is responsible for the accurate and timely analysis of quarterly Travel Stock and Hospital Consignment inventory scan submissions from Penumbra Representatives and providing them with reports throughout the reconciliation process until completed.  

• Process reconciliation analysis for both Travel Stock and Hospital Consignment inventory scans*

• Review and identify possible reasons for initially reported discrepancies through reorders, missed scans, RMA, etc., prior to sending out an analysis and possible requests for action*

• Periodic follow-up with Penumbra Representatives and/or data review, throughout the quarter, in order to reconcile any variances for consignment and travel inventory *

• Monitor and track returned inventories for all assigned travel stock and consignment locations*

• Efficiently manage workload through review of reports, work aids, and email communications

• Escalate items to management that are unresolved and preventing closure of analysis within the established timeline requirements*

• Perform, as required, transactions in Salesforce.com to update lot IDs within specific hospital locations to ensure ERP system reflects inventory based on scanned data*

• Partner with Penumbra Representative and their Team to support and effectively manage inventory 

• Trouble shoot inventory tracking application with Sales and IT*

• Partner with corresponding Customer Field and Support Operations Representatives as needed*

• Work overtime as business needs necessitate*

• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures. * 

• Understand relevant security, privacy, and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company. * 

• Ensure other members of the department follow the QMS, regulations, standards, and procedures. * 

• Perform other work-related duties as assigned     2 of 3  *Indicates an essential function of the role 

• Bachelor’s degree with 1+ years of administrative experience, preferably In Inventory Management, Finance, Operations, Manufacturing, Logistics and/or Supply chain, or an equivalent combination of education and experience

• Demonstrated ability to handle complex situations and excellent problem-solving and critical-thinking skills

• Proven ability to organize, analyze, present data and relate findings to business solutions

• Solid business acumen, presentation, and effective interpersonal written and verbal communication skills

• Ability to interact with senior leadership and at all levels within the organization

• Ability to prioritize and execute multiple tasks while meeting timelines

• Ability to work within a fast-paced environment

• Strong proficiency in MS Office applications (including Word, Excel, PowerPoint, Outlook) and SAP or another, similar ERP

 

General office environment. Requires some lifting and moving of up to 25 pounds. The employee is frequently required to stand, walk, sit, and reach with hands and arms, and to use a computer, sitting for extended periods.  Specific vision abilities required by this job include the ability to read, close vision, distance vision, color vision, peripheral vision, and depth perception.   

This is the pay range for a high-cost labor market. If hired in another region, there will be a difference in the pay range. We offer a competitive compensation package plus a benefits and equity program, when applicable. Individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location.

•A collaborative teamwork environment where learning is constant, and performance is rewarded.

•The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.

•A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, an employee stock purchase plan, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).

Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc.