Executive Assistant, Communications

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9 days old

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Zoox is looking to hire an Executive Assistant to support our Communications and Marketing team. You will report directly to the Vice President of Communications and Marketing and provide additional support to three Directors. In this role, you’ll work closely with Executive Assistants and Administrative Business Partners across Zoox. This is an ideal position for you if you work well in a fast-paced environment, are a self-starter, and want to work on a dynamic and mission-driven team.

This role will require strong calendaring and prioritization skills, uncompromising attention to detail, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously, often on tight timelines. A high level of integrity and discretion in handling confidential information, and professionalism in working with senior leaders within the company are also critical aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission.

In this role, you will:

  • Manage extensive calendar arrangements on a day-to-day basis including scheduling team meetings, cross-functional meetings, interviews, and navigating last-minute schedule changes
  • Plan and execute team off-sites and events varying in size and complexity for org-wide and individual team offsite 
  • Oversee end-to-end project management for org-wide projects and initiatives, including inception, planning, documentation, tracking, and communicationHelp with new hire onboarding and presentation development
  • Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
  • Act as a back-up to other Administrative Business Partners and Executive Assistants as needed

    • Qualificiations:

  • 8+ years of administrative experience in an Executive Assistant or similar role
  • Bachelor's degree
  • Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
  • Excellent written, presentation, and verbal communication skills
  • Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products

    • Bonus Qualificiations:

  • Experience working with Navan
  • Previous exposure working with outside vendors, cross-functional internal stakeholders and senior leadership
    • About Zoox
    Zoox is developing the first ground-up, fully autonomous vehicle fleet and the supporting ecosystem required to bring this technology to market. Sitting at the intersection of robotics, machine learning, and design, Zoox aims to provide the next generation of mobility-as-a-service in urban environments. We’re looking for top talent that shares our passion and wants to be part of a fast-moving and highly execution-oriented team.


    Accommodations
    If you need an accommodation to participate in the application or interview process please reach out to [email protected] or your assigned recruiter.

    A Final Note:
    You do not need to match every listed expectation to apply for this position. Here at Zoox, we know that diverse perspectives foster the innovation we need to be successful, and we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills.
    Apply Now